TO : All Owners And Friends at Hidden Ridge
FROM : Jim Lincoln – President-Hidden Ridge Board of Directors
DATE : October 6, 2020
SUBJECT : Fall 2020 Hidden Ridge RCA Newsletter
I don’t know about you, but this 2020 season has flown by and in many ways I am sort of happy it is coming to a close. The COVID19 issues have certainly curtailed our activities in Door County this summer and I certainly hope and pray that the 2021 season is a vast improvement over this season. I want to thank all of you for your understanding, support and actions regarding the pool, mask wearing, social distancing and all the other COVID19 restrictions we have had to endure. It would have been impossible to keep our park open and safe without your help. Again, Thanks to all of you. That being said, this was a very busy and productive summer for Hidden Ridge.
First of all, updates from the October 5th Board of Directors meeting:
– Approved plan for electrical pole replacement by Sturgeon Bay Utilities to begin work on phase 1 (Diamond Road) where main electrical service will be buried along Grondin Road with new feeds to each cluster of meters. Phases 2, 3 and 4 will be at dates yet to be determined and announced. This first phase should begin shortly after our park shut down in early November. Our infrastructure committee, (Ron Heim, Jim Grondin and Jim Andres) will meet with SBU to determine the most cost effective and least disruptive plan to follow for these pole replacements. They strongly recommended the one we approved. Be advised that we will keep you as informed and up to date as we can.
– We now have a date for the installation of the back up generator for the clubhouse. It is set for October 14th.
– Jim Lincoln will be arranging with Chuck’s Well Service to set up inspections of all 3 wells.
– Jim Sawyer gave an update on the gate/clubhouse entry system. The vast majority of the codes for the fobs and individual 5 digit keypad codes have been created. However we are still having some issues with transmission to the front gate control unit. Jim is working with Martin Security to fix the issues. Once the gate and clubhouse are working properly, each owner will receive an email and a letter with their code and instructions for use, including a back up for the next 6 months if their code does not work. Fobs will be made available for pick up in the spring. We will be assigning codes to vendors that are frequently in Hidden Ridge (FedEx, Door County Coop, USPS, Dave Kaye, Spectrum, etc), but you will need to give your code to an individual vendor that you have in here once or twice just for you.
– And finally, the major decision of the meeting. The Board of Directors by a roll call vote of 5-1 (Linda Wilson was absent due to illness) accepted a proposal for a 10-month trial contract with Bay Property Services of Egg Harbor to provide park management service for Hidden Ridge, This will include all bookkeeping, accounting, vendor management, unit sales documentation requirements, owner one point of contact and other professional management services for our association. This is being entered into on a trial, will be a flat monthly fee for the vast majority of the services provided with per hour fees for items they manage out of the scope of the contract. This has been a multi-year process of trying to get a handle on our park management at a reasonable and fair cost. Our trial for the remainder of this fiscal year involves no increase in association fees and will be a work in progress with reviews, additions and deletions to the scope of service that Bay Property will provide for Hidden Ridge. As with the SBU project, further updates and changes will be sent as they occur. Suffice it to say, this is change in direction for Hidden Ridge that has been long overdue and the Board believes will be to the benefit of all the owners. Final comment on this topic for now is that Hill Maintenance also provided a proposal for the same scope of service, but the Board of Directors felt that Bay Property was a better fit for what we need to properly manage our association in the foreseeable future.
There was one incident that I want to briefly comment on. Over Labor day Weekend someone decided to have a wet toilet paper fight in the clubhouse on Saturday night after the clubhouse was closed. Because of the security system not being operational yet, the doors to the clubhouse were open after closing. No damage was done, but a considerable mess was created that Hill was able to clean up with about an extra hour of work. I am only bringing this up because it has been the only incident of vandalism we have had at Hidden Ridge in quite some time. Everyone, children and teenagers included, are here to have a good time and enjoy our park. Please impress on them to respect our clubhouse and grounds.
Finally, some needed reminders about owners’ winterization responsibilities and off-season occupancy rules. You will receive the following documents from the Rules and Regulations on the Hidden Ridge Website. Please spend some time reading and following the requirements and restrictions that are laid out in these two documents. Also please note that the water for all units on the North well will be turned off on or before November 1st. However, if we have a forecast of a hard freeze before the end of October, our vendor (Quietwoods) has the authority to shut down this well before November 1st if there is even the slightest chance of freezing the water pipes. If this were to happen, we will notify you as soon as possible.
There will be one more Board meeting this season on Monday, October 26 at 5:00 PM at the clubhouse. All owners are welcome to attend. I will have a Winter Newsletter in January and provide updates and information on the SBU project and the transition to Bay Property. Please stay safe and healthy and have great holiday season. And, make sure to vote on November 3rd.
President – Hidden Ridge RCA
Cell – 224-406-6326
Email – firstname.lastname@example.org